Knowledge Base
Modifying Custom Fields in Cloudockit IT Portal
Cloudockit IT Portal enables you to display the fields that are relevant to you by customizing the form in the resource details.
You can add, delete or simply hide a field from a SharePoint list by following these steps:
Modifying Your Field Settings
1 – In your dashboard, click on Settings and Customize fields

2 – In the CDKCustomFields, click on New. Fill the form and click Save.
Fill the form following specifications in the Field Description table below.

Warning: We recommend not modifying the default fields except for hiding them or changing their importance.
HIDE A DEFAULT FIELD
To hide a default field, add an item and simply fill in the form with the following fields::
- Title
- Type Id
- Type Name
- Property Id
- Hide Built-in Property
As an example, to hide the field DRP, fill the form like this:
- Title: DRP
- Type Id: CDKApplication
- Type Name: Application
- Property Id: DRP
- Hide Built-in Property: True (Yes)
UNHIDE A FIELD (DEFAULT OR CUSTOM)
To unhide a field or to delete one, simply delete the appropriate item in the list.
MODIFYING THE IMPORTANCE OF A FIELD
To modify the importance (*) of a field from the default table:
- Set all the properties for each field, and then in the Property Attributes field delete the ShouldBeSet option from the property you wish to demote. See Default Fields Setting table below.

ADDING A NEW FIELD
To add a new field, fill the form according to the specifications described in the table below (Field Descriptions).
Field Descriptions
Field | Description |
Title | Title for the list item. |
Type Id | The type of the property. Always use CDKApplication. |
Type Name | The type property name. Always use Application. |
Property Id | The id of the property. |
Property Display Name | The long name you want to display for the field. |
Property Short Display Name | The abbreviation of the field. |
Property Type | The property type represents which type of field you want to display. It can be: – Richtext: a note text field – String: a simple textfield – People: a people picker field like the Tech Ownerdate – Date: a date field – Link: a link field |
Property Attributes | The attributes of the field can be: – Link: Give the ability to add a link to your field – Editable: Give the ability to edit the field – ShouldBeset: Cannot be set alone. Give the ability to render the field as important (Have to be set with the Editable attributes) – ShouldShowNA: Give the ability to be not set – Page: Give the ability to add a page to the field – ChoiceIsFixed: For internal use only |
Property Order | Allows you to manage the field order within the same section (e.g. Having the same section order) Must be between 0 and 9.999. E.g. To position a field between “XXXX” (order: 20) and “YYYY” (order: 30), both in the same section 100, we can give it an order = 25. |
Property Section Name | The name of the section. For internal use only. |
Property Section Order | Used to manage the display order of the section to which the control belongs. Fields with the same “Section order” therefore belong to the same section. E.g. To position a field between “XXXX” (section order: 100) and “YYYY” (section order: 200), we can give it a section order = 150. |
Property Column Number | The column where the field will be displayed. It can only be: – 0: the field will be displayed on the left column – 2: the field will be displayed on the left column |
Hide Built-in Property | Hide a field. |
Default Field Settings
Title | Type Id | Type Name | Property Id | Property Display Name | Property Short Display Name | Property Type | Property Attributes | Property Order | Development | Property Section Order | Property Column Number | Hide Built-in Property | |
NAME | NAME | CDKApplication | Application | ADK_Name | Name | Name | string | Editable | 1000 | 100 | 0 | FALSE | |
DESCRIPTION | DESCRIPTION | CDKApplication | Application | CDKDescription | Description | Description | string | Editable | 1010 | Default | 100 | 0 | FALSE |
NOTES | NOTES | CDKApplication | Application | CDKHtmlNotes | Notes | Notes | richText | Editable | 1020 | Default | 100 | 0 | FALSE |
TECH. OWNER | TECH. OWNER | CDKApplication | Application | OwnerTechnical | Owner (Technical) | Tech. Owner | people | ShouldBeSet ; Editable; ShouldShowNA | 10 | General | 200 | 2 | FALSE |
BIZ. OWNER | BIZ. OWNER | CDKApplication | Application | OwnerBusiness | Owner (Business) | Biz. Owner | people | ShouldBeSet ; Editable; ShouldShowNA | 20 | General | 200 | 2 | FALSE |
BIZ. CAPABILITY | BIZ. CAPABILITY | CDKApplication | Application | BusinessCapability | Business Capability | Biz. Capability | string | Choice;ShouldBeSet;Editable;ShouldShowNA | 25 | General | 200 | 2 | FALSE |
TYPE | TYPE | CDKApplication | Application | AppType | Application Type | Type | string | Choice;ShouldBeSet;Editable;ShouldShowNA | 30 | General | 200 | 2 | FALSE |
DEPT | DEPT | CDKApplication | Application | Department | Department | Dept | string | Choice;ShouldBeSet;Editable;ShouldShowNA | 30 | General | 200 | 2 | FALSE |
CRITICITY | CRITICITY | CDKApplication | Application | Criticity | Criticity | Criticity | string | Choice;ChoiceIsFixed;ShouldBeSet;Editable;ShouldShowNA | 32 | General | 200 | 2 | FALSE |
NB USERS | NB USERS | CDKApplication | Application | UsersNumber | Approximate Number of users | Nb Users | number | ShouldBeSet;Editable;ShouldShowNA | 40 | General | 200 | 2 | FALSE |
LAUNCH DATE | LAUNCH DATE | CDKApplication | Application | DateLaunch | Approximate Date of launch | Launch date | date | Editable;ShouldShowNA | 200 | General | 200 | 2 | FALSE |
LAST DEPLOYMENT DATE | LAST DEPLOYMENT DATE | CDKApplication | Application | LastDeploymentDate | Last Deployment Date | Last Deployment Date | date | Editable;ShouldShowNA | 210 | General | 200 | 2 | FALSE |
DEPRECATED DATE | DEPRECATED DATE | CDKApplication | Application | DeprecatedDate | Deprecated Date | Deprecated Date | date | Editable;ShouldShowNA | 220 | General | 200 | 2 | FALSE |
PHASE | PHASE | CDKApplication | Application | PHASE | PHASE | PHASE | string | Choice;ChoiceIsFixed;Editable;ShouldShowNA | 221 | General | 200 | 2 | FALSE |
DEPLOYED VERSION | DEPLOYED VERSION | CDKApplication | Application | DeployedVersion | Deployed Version | Deployed Version | date | Editable;ShouldShowNA | 230 | General | 200 | 2 | FALSE |
RELATED DOCUMENTS | RELATED DOCUMENTS | CDKApplication | Application | CDKRelatedDocuments | Related Documents | Related Documents | link | Link;Editable;ShouldShowNA;Page | 5 | General | 300 | 2 | FALSE |
FOLLOW-UPS | FOLLOW-UPS | CDKApplication | Application | CDKFollowUps | Follow-ups | Follow-ups | link | Link;Editable;ShouldShowNA;Page | 8 | General | 300 | 2 | FALSE |
DRP | DRP | CDKApplication | Application | DRP | Disaster Recovery Plan | DRP | link | Link;Editable;Page;ShouldBeSet;ShouldShowNA | 100 | Operational | 300 | 2 | FALSE |
SLA | SLA | CDKApplication | Application | SLA | Service Level Agreement | SLA | link | Link;Editable;Page;ShouldBeSet;ShouldShowNA | 110 | Operational | 300 | 2 | FALSE |
ARCHITECTURE | ARCHITECTURE | CDKApplication | Application | Architecture | Architecture | Architecture | link | Link;Editable;Page;ShouldBeSet;ShouldShowNA | 115 | Operational | 300 | 2 | FALSE |
COOKBOOK | COOKBOOK | CDKApplication | Application | Cookbook | Cookbook | Cookbook | link | Link;Editable;Page;ShouldShowNA | 120 | Operational | 300 | 2 | FALSE |
APIS | APIS | CDKApplication | Application | APIs | APIs | APIs | link | Link;Editable;Page;ShouldShowNA | 130 | Operational | 300 | 2 | FALSE |
REPO | REPO | CDKApplication | Application | Repo | Repo | Repo | link | Link;Editable;Page;ShouldBeSet;ShouldShowNA | 140 | Development | 400 | 2 | FALSE |
API | API | CDKApplication | Application | API | API | API | link | Link;Editable;Page;ShouldBeSet;ShouldShowNA | 150 | Development | 400 | 2 | FALSE |
USER GUIDE | USER GUIDE | CDKApplication | Application | UserGuide | User Guide | User Guide | link | Link;Editable;Page;ShouldBeSet;ShouldShowNA | 300 | Development | 400 | 2 | FALSE |
USER VOICE | USER VOICE | CDKApplication | Application | UserVoice | User Voice | User Voice | link | Link;Editable;Page;ShouldShowNA | 320 | Development | 400 | 2 | FALSE |
SUPPORT | SUPPORT | CDKApplication | Application | SupportCommunity | Support Community | Support | link | Link;Editable;Page;ShouldBeSet;ShouldShowNA | 330 | Development | 400 | 2 | FALSE |