The Most Important Benefits of Your GCP Documentation


Louis-Philippe Joly


5 min

Cloud computing is now the primary choice for data storing and application management for major companies around the world. Google Cloud currently holds the third biggest market share for public clouds, however, most companies adopt a multi-cloud, and hybrid-cloud, strategy.

The data shared and used in the Cloud is excessively difficult to manage; budgets are regularly exceeded, security breaches are increasing, and data is being lost.

Good GCP documentation can significantly help save companies millions of dollars and ensure proper security by identifying potential waste and threats. Furthermore, if you use software to automatically generate your documentation you won’t only save time, but ensure no human mistakes are being made.

Google Cloud Spending

Cloud spending is quickly becoming a top expense for many companies. With companies spending more than 1 million dollars per month. As the technology evolves, it is virtually impossible to avoid the use of cloud technology. According to the Flexera 2021 State of the Cloud Report, companies plan on spending 39% more on cloud resources from 2021 to 2022.

The major downside, however, is that companies are overspending by an average of 24%. With so many industries struggling these days due to the pandemic, those funds could have been better spent elsewhere.

GCP documentation will be the best tool to prevent overspending on cloud expenditures. Visualize in real-time where your budget is being spent. The report can be shared between all levels of your company to ensure every department is staying within their allocated budget.

May we suggest designating a specific employee(s) to the management cloud spending? With updated technical documentation, they won’t have to look far for the data. With the detailed view of your spending, broking down by cloud component, you will easily spot where you are over budget.

Google Cloud Security Compliance Rules

Data security, security breaches, and data loss are some of the most important concerns to think of when migrating to a public cloud. After all, headlines in the news are often filled with reports of major security breaches in some of the biggest companies in the world.

Google Cloud ensures top security, however, without proper documentation to track your compliance rules, the most secured Cloud on the market won’t be much help.

Your IT team should make the best use of your GCP documentation to constantly keep track of the compliance rules already integrated within Google Cloud and your custom rules. To take advantage of building your own compliance standards to your company’s needs, you can use Cloudockit. The software allows you to build a list of any type of security compliance rules you want to track and deliver up-to-date documentation.

Change Tracking for GCP Architecture

Tracking changes in your cloud environment can be a nightmare. Since multiple employees have access to the Cloud, it is easy to lose track of important changes being made. Robust and updated cloud documentation is key to keeping track of changes and get visibility on how your cloud’s environment is evolving.

A great advantage of the change tracking section of your technical documentation is being able to compare an application on the day of production versus months later. This ensures the initial architecture is accurate. Lastly, you have visibility on modifications that have occurred in case of an application outage.

Examples of technical documentation generated by Cloudockit

Google Cloud Components & Applications

Detailed information on every cloud component will help you detect machines no longer in use. With the information, you will know which machine to deactivate; a real cost-cutting task. Furthermore, viewing detailed information of all your cloud components will allow you to see how many machines your environment has and easily see what usage is made of them.

The Executive Summary

Not everyone in your company needs to know all of the small details of your Google Cloud architecture. An Executive Summary can easily be passed around to executives who only want the big picture. Cloudockit offers an executive template for a quick glance at your cloud spending, compliance rules, and an overall summary.

Google Cloud Diagrams and Technical Documentation with Cloudockit

Cloudockit offers auto-generated architecture diagrams and technical documentation. Use Cloudockit to create your GCP documentation to share with important stakeholders. The tool comes with 5 built-in templates, full, essential, executive, billing, and changes. Accommodating the different roles in your company. Stop making human errors, keep track of your cloud spending, and save time with Cloudockit.